Purging Is Good for Your Productivity
Realize that just because you can’t see the files, they still are there. If old filed emails or e-documents no longer serve a purpose, why keep them? This becomes clutter that leads to wasted time as you scan or search for what you want.
Purging is a process by which you get rid of clutter–items you no longer need. It is not shoving them in a drawer or a folder on your desktop or email inbox. It is deleting, trashing, shredding or recycling them, so they are g-o-n-e.
Ask yourself, what is the worst thing that can happen if you delete an email or document? Is the information still relevant, if not, why are you keeping it? ?If it is relevant, file it away where you can retrieve it when you need it. Now, you are left with documents and emails that are not relevant. What do you do with those? You purge them. Here’s how you do it:
- Delete at least 10 old emails and 10 e-documents that you no longer need.
- Delete completed emails in your in-box that you no longer need.
- Don’t just archive this; trash them and empty the trash!
Purging and deleting old files will help you more quickly locate the files you do need again. You may also see improved computer performance as you purge electronic clutter. Keep in mind that computer or cloud-based capacity is huge, but it is not infinite and may slow computer performance. Don’t use your cloud-based storage as a storage locker for stuff that should be purged.